Certificate Upgrades and Your Pay
For specific instructions on how to upgrade your certification with the SC Department of Education please go to ed.sc.gov.
We cannot accept transcripts or any other form of documentation as verification of your new certificate upgrade. You can check the status of your certificate at ed.sc.gov.
When the Office of Teacher Certification upgrades your certificate it will become available their website. It is your responsibility to provide us with a copy of this certificate as soon as it is available to you. Please pull up your actual certificate on the State Dept. website by clicking on the printer icon. Save your certificate as a PDF and attach to an e-mail to email@example.com. Once recorded in the Payroll office, your certificiate will be forwarded to the Personnel Office and kept in your personnel file.
It is a requirement of your contract to update your personnel file with your certificate. Please keep in mind that you must submit any certificate upgrade for pay before then end of the school year as we can not make pay changes from previous school years.
You will receive any retroactive pay in one lump sum on your next check. Your retroactive pay will be calculated from the starting validity date listed on your new certificate. In order to avoid having too much tax withholdings on this one check, you may wish to attach to your certificate a new W-4 Form for this month that you will be receiving your retro pay. If you do this, you will also want to complete a second W-4 to change your withholdings back.Also see Teacher Certification:
Each teacher must maintain a valid certificate in the field of his/her employment from the Office of Teacher Education and Certification, South Carolina Department of Education. The teacher must send the certificate to the Personnel Office to be recorded as a condition of their contract. This should be done immediately upon receipt of the certificate and/or prior to the beginning of the school session to facilitate payroll preparation. Teachers are paid according to the class and years experience as listed on their South Carolina teaching credential in their personnel file.
If a teacher earns an advanced degree or completes a specified amount of graduate study, he/she may secure a new teaching credential, which will reflect this change in his/her educational attainment. For administrative purposes, there are rules and regulations, which must apply:
1. It is the sole responsibility of the teacher to see that transcripts for credits are sent to The South Carolina Department of Education by the college or university where the credits are earned. http://ed.sc.gov/educators/certification/
2. Teachers must request The State Department of Education to make changes on certificates by submitting a Request for Change/Action Form. These changes include name, address, certificate renewal, or class of certification. A Request for Change/Action Form may be obtained from the State Department of Education’s website http://ed.sc.gov/educators/certification/certification-forms/.
3. Any pay increases will be based on the validity dates of the teaching certificate as determined by The South Carolina Department of Education, Division of Teacher Quality. The web access to review your certification status can be found at https://ed.sc.gov/educators/teaching-in-south-carolina/current-south-carolina-teachers/view-certification-status/. The Division of Teacher Quality’s toll free number is 1-877-885-5280. It is the sole responsibility of the teacher to see send updated certificates to the Payroll Office. The State Department does not notify district of certificate status or changes. For a pay increase, upgrade certificates should be saved as a PDF from the website and e-mailed to Tami Bishop firstname.lastname@example.org. All upgrades in pay must be submitted for a pay increase with in the school year. The district will not pay retro pay for prior school years. Teachers may submit their upgraded certificate any time during the school year and the pay will be paid retro to the first day of the school year unless the certificate had a validity date after the first day of the teacher contract. You will receive any retroactive pay in one lump sum on your next check. Your retroactive pay will be calculated from the starting validity date listed on your new certificate. In order to avoid having too much tax withholdings on this one check, you may wish to attach to your certificate a new W-4 Form for this month that you will be receiving your retro pay. If you do this, you will also want to complete a second W-4 to change your withholdings back.